Administrative Assistant Job Opening

Administrative Assistant

Qualifications

  • High school diploma or GED required
  • Minimum of one (1) to four (4) years related experience
  • Demonstrated intermediate to advanced skills in Microsoft Word, Excel, and Outlook, Internet and Intranet navigation.
  • Highest level of professionalism with the ability to maintain confidentiality
  • Ability to communicate at all levels of organization and work well within a team environment in support of agency objectives
  • Customer service oriented with the ability to work well under pressure
  • Strong attention to detail and accuracy, excellent organizational skills with ability to prioritize, coordinate and simultaneously maintain multiple projects with high level of quality and productivity
  • Function independently, and have flexibility, personal integrity, and the ability to work effectively with patients, patient’s family, employees and vendors

 

Responsibilities

  • Meet physical and sensory requirements stated below, and be able to work in the described environment.
  • Operate telephone to answer, screen and forward calls, providing information and taking messages.
  • Provide administrative support for the Social Workers.
  • Assist with handling daily special projects by providing administrative support to various departments, outside agencies and attorneys, as requested.
  • Act as the liaison with other departments, attorneys, and other agencies while working on multiple projects and maintain timelines for project deadlines
  • Contact new referrals and set up charts for referrals.
  • Schedule appointments for referrals and existing patients. Notify appropriate staff and the patient’s attorney of scheduled appointments.
  • Remind patients of upcoming scheduled appointments.
  • Update and maintain patient charts through the referral process.
  • Update and maintain the patient grid.
  • Obtain necessary medical records for patient referrals.
  • Handle scanning, faxing, filing of medical records and other required documents.
  • Assist with community and Advisory programs and events as directed.
  • Travel with the Social Workers as directed.
  • Other special projects and duties, as assigned.

 

Work Environment

  • You’ll work mostly indoors on floors that are tiled or carpeted
  • You’ll be around other co-workers, vendors and community members
  • You’ll have possible exposure to occasional slippery floors, chemicals, sharp objects, and hazardous materials and waste (including human), blood borne pathogens, and communicable
  • You’ll be around possible high-stress situations

 

Physical Requirements

  • This role requires moderate physical activity
  • Standing and/or walking for more than two (2) hours per day
  • Sitting for more than two (2) hours at a time
  • Requires writing and/or computer work with repetitive typing and concentrating on computer screen and/or documents for more than two (2) hours at a time.
  • Travel, including flying and/or driving, for more than one (1) hour at a time.